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► Taking Part Workshops Volunteer

Taking Part Workshops is a Community Interest Company which aims to increase health and wellbeing by helping people to access and participate in local activities.

We run a social prescription programme and help GPs, community health professionals and social workers to prescribe local activities. We also link activities with health services to make them more accessible, more successful and more sustainable.

Recruitment and screening process for volunteers:
Applicant receives application form
We review the form and book in for an interview
If successful the volunteer will then attend an induction

You will be doing a variety of tasks for this placement, the combination and frequency of which you will decide upon with the volunteering coordinator at your first meeting. Below are the descriptions of them.

Description of roles:
Creating Letters- For this role you will need to be able to cross-referencing across a number of systems. You will help by sending out letters, emails and booking in appointments.

Data Entry- This role involves using computers and spreadsheet programmes– there are generally 4 different sets of data that you would be inputting. People who are interested in volunteering for this position, will have a strong grasp of using computers. Data will be input using Apple Mac computers, experience using Mac helps but is not essential.

Filing- This office-based task can be done alongside data entry. Once data has been input, it needs to be filed logically so that other people can find it. There may also be some rearranging of current files.

Hospitality- Every month Taking Part Workshops hosts a networking event for people we work with. The success of this is down to having great volunteers who can help to make sure that there are lots of teas and coffees and that it is kept neat. If you like being part of an exciting environment, and being kept on your toes then this could be the opportunity for you.

Making Calls- Based at the Town Hall office, the main task will be to call class tutors to check attendances, call participants who have missed sessions, and call people who are not yet registered – you will also need to log all calls made

Meet and Greet- Meeting and Greeting will be done out and about at community venues. The main purpose is to get people registered on to the Taking Part Workshops programme and carry out regular questionnaires with them.

On the Street- You will attend local events and also visit high streets to chat to people so they can find out more about how to get involved with Taking Part Workshops and handing out promotional material. This is a great activity for people with an outgoing nature

Talking at GP Surgeries- You will book and then visit GP surgeries around North Tyneside. The purpose of this task is to help people waiting for their appointments to learn about Taking Part Workshops, and to give them the opportunity to sign up.

Specific Skills required:
-High level of error checking
-High level of confidence using basic computer programmes, (iCal, excel, word and basic database software)
-Skilled at choosing appropriate language
-Consistency
-Accuracy (inputting data and spellings correctly)
-Good typing skills
-Knowledge of MS Word and Excel
-Good reading skills (different quality handwriting)
-Good Phone manner
-Really outgoing personality
-Confident about approaching people you haven’t met.
-Good level of professionalism