student.union@newcastle.ac.uk

Candidate Resources

So, you may have nominated yourself, or are thinking of doing so, but you have no idea what you need to do next? Don't worry, we have everything on this page which will guide you through the Elections process, as well as offer tips, help and support. So, first things first, here is a timeline of what you need to consider when you become a candidate. This includes all of your deadlines for the upcoming few months.

You have until midday, 10 February 2022 to formally nominate yourself and be entered into the race for one of the roles. You must be a current student (or graduating this year) to be able to run. If you have any questions about your elibigility, or about your Visa, drop George a message.

You also have until midday, 10 February 2022 to submit your manifesto. For more information about the manifesto and how to write one, you can find resources in our 'Writing a Manifeto' section below.

Submit your manifesto via this form by midday, 10 February 2022

This is a mandatory stage in the Elections process for candidates. There are two different timeslots which we offer. This session outlines the rules and regulations around elections, as well as all essential information about being a candidate. Once you have nominated yourself, a member of the team will contact you about which session you can (or are unable to) make. 

You can attend one of the following: 12 February 2022 (11-2 pm) OR 16 February 2022 (1-4 pm).

Please let us know which slot you can make via this form prior to Academy. 

Your official candidate photo will be taken by a member of the Marketing Team during your Candidate Academy session. This photo will be used on your official candidate profile on the website, across NUSU social media to launch the candidates, as well as appearing next to your name on the voting ballot.

This is a completely optional stage in the process. We offer candidates the opportunity to submit a video that NUSU will promote in the lead-up to Voting Week on NUSU social media reels. This video must be under 1 minute in length so we advise you to create a shorter teaser version of your camapign video and submit that. Again, this is optional, and whether you submit or not, you are more than welcome to use and promote whwatever campaign film content you like across your own campaign platforms.

Submit your video (optionally) via this form by midday, 23 February 2022

In your campaign for the Elections, you can utilise a budget we provide for you (find out more in the 'Budgets & Publicity' section below). The forms should outline where and how much you will spend on promotion. The Printed Form covers printed materials like leaflets, posters, and stickers. The Non-printed Form covers everything else including any paid promotion on Social Media.

Complete your Printed Publicity Form & email it to us by midday, 23rd February. 

Complete your Non-Printed Publicity Form & email it to us by midday, 2 March 2022. 

Closer to the time, we will give you loads more details about the Voting Week. There is a Candidates Breakfast on the morning of the first day of voting, proceeded by Candidates Question time, where you will take questions from students. Once this has ended, the vote is open!

Candidates Breakfast: 7 March 2022 (Morning)

Candidate Question Time: 7 March 2022 (Morning)

Opening of the Vote: 7 March 2022 (midday)

Closing of the Vote: 10 March 2022 (midday

Results Night: 11 March 2022 (Late Afternoon)


 

Need Advice?

We want to make sure that you are as supported as possible during the Elecitons process. Whether you are thinking about nominating, or you are an official candidate, the Elections team are on hand to respond to your queries and concerns, and offer drop-in sessions with you. Find out who is your best contact below:

Candidate Fair

An opportunity for prospective candidates to come and find out more about the roles available, the elections’ process, and speak to some current officers before nominations close. This is your chance to come along, meet the team, and have all your questions answered.

Online (18 Jan, 5-7pm): Drop into the call anytime you'd like. View Event

Online (27 Jan, 2-3.30pm): Drop into the call anytime you'd like. View Event

Please let us know if you have any accessibility needs or other comments you would to share with us for our consideration when planning the Candidate Fair events. Please complete this form to let us know. 


Resources & Guides.

 

Once you know you will be running you can start thinking about your campaign and the ways that you will encourage students to vote for you. To help you with that, here is some information about budgets available to you and the publicity you can use.

Budgets

Every candidate is entitled to a budget to spend on promotion for their campaign.

  • Sabbatical Officer Position: £100 opposed / £25 unopposed
  • Voluntary Liberation Officer/NUSU Chair position: £50 opposed / £25 unopposed

As your budget is dependent on if there are other candidates running for your position, you won’t know your budget until after nominations deadline. Therefore, please do not submit your Printed and Non-Printed Publicity Forms before nominations deadline.

Your budget can be spent on anything for your campaign as long as it is in the rules. Your budget is the only money that you can spend on your campaign.

The way you access your budget is that you request refunds for all purchases you make for publicity that has been listed and subsequently approved on your Printed and Non- Printed Publicity forms.

Details of how to request your refunds will be provided after the results have been announced, but please keep your receipts safe as you will need them to access a refund. If you do not have the funds available to purchase the items and then request a refund, please let us know (dmhr.union@ncl.ac.uk) and alternative arrangements can be made.

Publicity

All candidates are permitted to use publicity as part of their election campaign. If you would like to access your budget, you must fill in a Printed (insert link) and/or Non-Printed (insert link) publicity form. The forms should outline where and how much you will spend on promotion. The Printed Form covers printed materials like leaflets, posters, and stickers. The Non-printed Form covers everything else including any paid promotion on Social Media.

Once you have completed the Printed Publicity form, please email along with copies of your designs to George Watkins (dmhr.union@ncl.ac.uk) and Susan Bannon (generaloffice.union@ncl.ac.uk).  The absolute deadline for your Printed Publicity Form is midday on 23 February 2022. However, we recommend that you submit this form as early as possible but not before the close of nominations. We will then check your publicity and confirm whether it is approved by no later than 5 pm on Friday 25 February 2022.

Once you have completed the Non-Printed Publicity form, please email George Watkins (dmhr.union@ncl.ac.uk) and Susan Bannon (generaloffice.union@ncl.ac.uk).  ?The absolute deadline for your Non-Printed Publicity Form is midday on 2 March 2022. However, we recommend that you submit this form as early as possible but not before the close of nominations.

There is a maximum number of posters and flyers you can produce for the NUSU Student Elections. Each candidate is restricted to a maximum of 1,000 paper flyers and 50 printed posters.

The publicity that is out of order is that which:

  • refers to a candidate contesting a different position, or
  • makes personal statements about the conduct or character of a candidate, or
  • is factually incorrect or defamatory.

The use of emails or social networking sites will be considered word of mouth communication and candidates are free to use them as they see fit, with the exception that candidates may not make use of:

  • official University mailing lists or NUSU mailing lists, nor may they break any of the rules of usage set out in the Newcastle University IT Service rules of use and guidelines.
  • promoted posts on social media, which carry a cost, must be declared in your non-printed publicity forms and be within your elections allowance.
  • official University or Students’ Union social networking pages.

You may make use of Club or Society mailing lists, provided that:

  • any election email must be approved in advance by either the President, Secretary or Treasurer of the Club or Society.
  • any election email must be sent on behalf of the candidate by either the President, Secretary or Treasurer of the Club or Society.

You are permitted to organise teams of campaigners to assist your campaign. You would be responsible for the actions of your campaigners and election offences committed by a campaigner may result in disciplinary action.

Below are some frequently asked questions from candidates from previous years. This document will also be updated throughout the NUSU Student Elections to cover questions from this year’s candidates.

What is my term of office?

If you are elected as a Sabbatical Officer, you term of office will be late June 2022- late June 2023. If you are elected as a voluntary Liberation Officer/NUSU Chair your term of office will be from 1 July 2022 – 30 June 2023.

When can I start campaigning?

You can start word-of-mouth campaigning whenever you like. However, you just can't use any publicity until that has been authorised by the Junior Returning Officer or a member of the Elections Team.

Can I use money on my campaign in addition to my Campaigns Budget (allowance)?

No. The only money you can spend on your campaign is your Campaign Budget. Therefore you cannot spend your own money on your campaign.

Can I spend my Campaigns Budget before my online publicity form has been approved?

No. Please wait until your publicity forms have been approved before spending. This ensures that you will receive a reimbursement for what you have purchased and that you can use it in your campaign.

Can I do lecture shout-outs?

Yes. However, please ask for permission before attending the lecture.

Can I use logos?

There are no rules about using logos specifically in the elections. However, using logos needs to be done legally, so we would recommend checking with the organisation before using any logos within your publicity. At NUSU, we won't be providing any candidates with copies of our logos to use in their campaigns as it would be suggesting that NUSU would be endorsing them. However, it may be different for others such as Societies, the Courier, etc.

If I submit a video, and then it gets blocked by copyright or something, can I resubmit?

No, if you submit your video the only amends allowed are the ones we ask for. However, this only affects if you want to have our video promoted on NUSU channels. You can amend your video as much as you like following the video deadline. It is just that the amended version won’t be played on our channels.

Can I use Microsoft Teams to Campaign?

Yes, however, you must not break any of the rules regarding IT usage as stated in the NUIT rules.

Can I have access to the Officer Mailbases?

No, as it is against the rules to use any NUSU or University mailing lists.

Do I need to specify which Social Media Platforms I will spend my campaign budget?

Yes, we would ask you to inform us which platforms you wish to use and how much you would like to spend on each.

Do I need to spend all of my Campaign Budget?

No, your Campaign Budget is just the maximum you can spend. You don’t need to spend any of it if you would prefer not to.

Your Manifesto

Your manifesto should make it clear why students should vote for you and why you believe you’d be right for the job. Your manifesto must be submitted via this form by the same deadline as submitting your nomination (midday, 10 February 2022).

Your main manifesto must be 200 words maximum. This main manifesto will be published in The Courier.

You can also submit an additional online manifesto of up to 500 words. This can be submitted as a document and include images and references to your campaign branding. This is optional and not all candidates will wish to submit a longer manifesto than the 200 words one. If you just submit the 200-word manifesto this will be published online.

Below are some manifesto tips as well as some examples of previous manifestos that candidates have submitted to use for inspiration.

Submit Manifesto

Manifesto Tips

  • Be creative, exciting and inspiring, and inspiring.
  • Be clear and concise. We recommend that you try to avoid long, complicated words - you won't win awards for being clever and you might just alienate the voters.
  • Be clear about your aims for your time in the role and make sure they are realistic and achievable.
  • Your manifesto is about you and not about the other candidates.
  • You may want to talk about your skills and experience to highlight to voters your suitability for the role.
  • It doesn't have to be that long - in fact, it shouldn't be. Short and concise is often the best. You're only allowed 200 words for your main manifesto.

Manifesto Examples

In the document below, you can find some ecamples of previous manifestos to give you a general idea of how you can construct yours.

View Examples

Video Inspiration

You can head to our YouTube playlist below and check out all of last year's videos for some inspiration. Please be aware of copyright music as this may cause your video to become blocked or muted from social media (most notably facebook) and YouTube. Please ensure that you research your music choice and guidance around using copyrighted music.

View Videos

Branding, Social Media & Video Guide

NUSU's Digital Team has put together some advice and tips about building and launching your campaign on a digital platform. This includes some handy tips on your creative design work, as well as advice around filming your video. Need to ask a question about your digital campaign, then drop them a message.

Download Guide

Getting the best out of the NUSU Student Elections.

Putting yourself forward for the NUSU Student Elections is exciting but does take effort and some perseverance. You have put yourself in the spotlight and your manifestos will be open to scrutiny, this may be a new experience for many of you and we want to make sure that you feel supported throughout.

Firstly, if you want to let us know about any additional needs you may have please do and we will make every effort to make adjustments for you.

The NUSU staff have been through the elections before and are the best people to contact with issues during the week. No question is daft so please get in touch and we will respond as soon as we can (within office hours).

Election Events

There are many events that you will be invited to as part of the elections process, from training to debates. Prior to the voting week, we will be in touch about Candidates’ Academy which is where you will receive training on being a candidate in the NUSU Student Elections and if you are standing for one of the Sabbatical Officer positions, our Student Media team will be in touch about their live debates.

During the week we will also invite you to attend Candidates’ Question Time and Results Night. This might be the first time you have publically spoken so we are around to chat with you through the process. Don’t forget that we plan these events to be a good experience for you and not to scare you off.

*Top Staff Tip* Think about the manifesto questions you might get and have an answer ready. Feeling prepared goes a long way in staying calmer in new situations.

Social Media

We know from previous elections that social media posting and checking can sometimes take over your life. Take regular breaks and don’t worry about posting at specific times. If you find it hard to stop scrolling, ask a friend or family member to take over for you so you can break from the screen.

The Sabbs are the best people to ask about this as each one will have campaigned in a different way and can help to put this in perspective.

*Top Officer Tip* - Stay well clear of the confessional type social media groups that can be negative and get personal. Nobody has time for that.

Plan your week.

Keep the Elections Resources handy. You might have a question that can easily be answered by checking the information.

If you have friends who want to help you, do. Having people to help you sound out ideas will be helpful. You may be back in your family home and can ask someone living with you for help.

Plan your week out and don’t try to keep going around the clock. If you can make sure you have cleared deadlines or other University commitments so you have a clearer head.

Although you can’t campaign with the other candidates you can lean on each other for support. A quick ‘how’s it going’ can go a long way when it gets to the middle of the week.

And Finally...

It may be hard but try not to compare yourself to other candidates, this only serves to make you question your own ability. Don’t forget to keep perspective, after all, this is probably not the main reason you came to Newcastle and there is life after elections no matter what the result is.

We have highlighted some things to help you manage the week and it is worth saying that this is more often a rewarding time, something new and interesting giving you an experience that most students don’t get. Many candidates, moving on, find this experience and the confidence gained as a great asset in future opportunities.

You can find the glossary of all our Election terms and events below.

View Glossary

You can work as a Students’ Union Sabbatical Officer on a Student Visa. However, please let us know (dmhr.union@ncl.ac.uk) if you are on a Student Visa and running for a full-time Sabbatical Officer role so we can inform you what you need to do regarding this.

We will be covering all of the election rules and regulations during the mandatory Election Candidate Academy (training) once nominations have ended. You can view all of the rules and regulations prior to this session by following the link below.

 

View Rules & Regs Documents